Iron Mountain Launches Compliant Records Management Program

Iron Mountain Inc. announced the launch of its new Compliant Records Management program, a comprehensive set of practices and processes designed to help companies achieve compliance efficiency for rapidly evolving records management requirements. As part of the Compliant Records Management program, Iron Mountain has also announced the availability of a free risk assessment to measure clients' existing records management compliance risks and opportunities.

"Companies need to demonstrate their good faith effort to implement a legally credible and compliant records management program. The best demonstration is through a comprehensive approach and not just a policy or a project," said Bob Brennan, president of Iron Mountain North America. "The Iron Mountain Compliant Records Management Program can help customers navigate the myriad regulatory demands and define the best approach to manage information addressing regulatory compliance, litigation support and cost containment."

The complimentary risk assessment offers companies a continuous improvement path toward achieving records management compliance for both physical and digital records. Iron Mountain will collect information from a diagnostic questionnaire to produce a customized summary report and action plan that provide practical advice on how to lower risk and improve records management programs.

Iron Mountain's Compliant Records Management program consists of a six- stage approach: Organize, Assess, Develop, Implement, Manage and Audit. These stages are designed to promote consistency, the central theme and success factor of compliant records management and will result in a program that incorporates all the necessary policies, procedures and practices to demonstrate compliance with all relevant regulations. Combining the traditional operational efficiency approach with a risk-based compliance approach, the Compliant Records Management program provides better information access, lower storage costs, greater litigation responsiveness, and compliance risk reduction.

Incorporating technology into a Compliant Records Management program will help automate and streamline the processes. Iron Mountain Connect(TM), a web- based records management application, helps transform a company's records management program into an enterprise-wide compliance program, allowing companies to host retention schedules, enforce classification of new records, apply litigation and audit holds, and manage the disposition process. In addition, Iron Mountain Connect includes reporting capabilities to help companies effectively monitor and manage their records management compliance program.